Successful Distribution

Volunteer Management

Most CSAs in New York City rely on their members to manage the administration of the CSA; this frees up the farmers to focus on growing and delivering the vegetables, and strengthens the community within a CSA.  Though a core group of members take on much of the administrative management of the CSAs, such as signing up new members and planning community-building events, all members are asked to contribute a small amount of time to help the CSA run smoothly.  Below are suggestions to help manage volunteers.

Keeping a Share Log

Why Keep a CSA Share Log?
Keeping a log provides data that can be used in outreach for future seasons, and media relations. It also will give your members clearer idea of how much food they are getting each week.

CSA Share Log Instructions
Each time you receive your CSA distribution, please use the CSA SHARE LOG to record:

Donating Extra Produce

Why Donate?
It is common to have extra produce at the end of CSA distribution.  Donating this extra produce is a great way to reduce waste and give back to your community.  Your CSA may even decide to donate more than just leftovers.  It requires a little bit of planning to get started, but once your CSA has established a system it should be easy and rewarding to sustain.  Keep good records of your donations, along with your share list, and it will help you when applying for funding and advertising your good works.

Supplies for Distribution

The supplies that you will need each week will vary with your distribution site setting and the farm. For example, whether you need a scale or not will depend on whether your farm distributes some items by weight or only by item or bunch.

Possible Supplies
1. For Set Up:
A.    Volunteer procedures or guidelines
B.    Tables and chairs- for produce, sign in and information
C.    Hand truck or cart
D.    Signage or banner with your CSAs name

Logistics of Distribution

1.    Set Up
        A.    Meeting the delivery.
                1.    It is usually necessary for at least one person to meet the farmer or delivery person to help unload the truck.

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