Logistics of Distribution

1.    Set Up
        A.    Meeting the delivery.
                1.    It is usually necessary for at least one person to meet the farmer or delivery person to help unload the truck.
                2.    As this is the only regular face-to-contact with the farm, it is often used to exchange materials- newsletters, crates, payments - or
                       simply conversation.

       B.    Setting Up the Vegetables
                1.    Arranging the crates on a few tables, if available, makes distribution convenient. Try putting only one crate of each vegetable on
                       the table and replenishing it as members take their shares.
                2.    Arrange the vegetables from heaviest to lightest makes it easier for members to bag their shares.
                3.    Most groups label the vegetables either with a sign on each crate or a large sign with all vegetables and amounts listed. List
                       vegetables in the same order that they are arranged.
                4.    Some groups use a swap box, where members can place an item they do not want in the box and take another item that is already
                        in the box.   It is a good idea to put a few things in the swap box at the beginning of distribution.
        

         C.    Other Materials
                 1.    Before members arrive, make sure you have pens, paper, announcements of special events, and a list of members' names to check
                        off as they pick up their shares.
                 2.    Encourage members to always bring bags for their vegetables, but have a few at distribution to give out.

2.    Sign In
        A.    Greeting
                 1.    As people arrive, make a mark by their name to indicate that they have picked up their share.
                 2.    Be sure to distribute any materials (newsletter, recipes), encourage members to sign up for work or for special events (farm trips,
                        potlucks), and inform them of any news.

        B.    Food Stamp Payment
                 1.    Before getting their share, make sure members paying with Food stamps fill out the voucher.
                 2.    See the Tipsheet "Accepting Food stamp Payments" in the Section G of the Toolkit for complete instructions.

3.    Distribution
        A.    While one volunteer works the sign in desk, another should monitor the vegetables, replenishing the crates and politely making sure
                  the right amount of each vegetable is taken.

4.    Clean Up
         A.    Empty crates are usually stored until the next week somewhere in the distribution facility.
         B.    The leftover produce needs to be put in bags and then set aside for or delivered to your emergency food provider.
         C.    Light cleaning supplies might be needed to clean the dirt and mud off the tables and floors.


5.    Donations
          A.    What to Donate
                    1.    Leftovers at the end of your distribution, including shares that are not picked up and extra brought be the farmer, are ideal for
                           donating.
                    2.    Your CSA may receive free shares from your farmer and these can be set aside for donation.

          B.    Communication and Transportation
                     1.    Include the responsibility of managing the donation into current volunteer responsibilities or create a new volunteer position.
                     2.    Arrange a weekly time for the recipient to come to pickup the donation.  This is usually 15 minutes after the end of
                            distribution.  If you are dropping off the donation, decide on a person who will be able to deliver each week at a specified time.
                     3.    Keep communication consistent by identifying a contact person and backup contact person at both your CSA and the donation
                            site.  If your donation responsibilities change each week, have the contact information for the donation recipient available for
                            your CSA members.
                     4.    Keep track of your donations by recording the information with your share list or in another form.

 

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